Software for Solo Tutors
Stop juggling teaching, billing, and admin in different apps
The all-in-one system that handles scheduling, invoicing, and client management so you can focus on tutoring—not paperwork.
Trusted by 2,000+ independent tutors worldwide
Trusted by leading educators worldwide
Client management, scheduling, invoicing, and income tracking—all in one
Stop juggling apps. Tutorbase handles your clients, calendar, invoices, and earnings in one place.
Client profiles, shareable booking, auto-invoicing, and income tracking
Four pillars, four colors, one connected system. See how Tutorbase handles your one-person tutoring business.
Emma Miller
SAT Prep • Grade 11
Progress
1280
1380
Last Note
“Excellent progress on reading comprehension. Next: focus on math word problems.”
Jan 15, 2026
Parent
Mrs. Miller
$960
Lifetime value
Sep 2025
Client since
Every student detail in one place—not scattered across apps
No more digging through texts, emails, and sticky notes to find a student's info. Tutorbase keeps learning goals, session notes, and contact history in one profile. Parents see progress updates in their portal without you sending manual reports.
- Student profiles with learning goals and preferences
- Session notes that parents can view in their portal
- Contact history across email, WhatsApp, and SMS
- Progress tracking that proves your value at renewal time
My Schedule
Today
Booking Link
book.tutorbase.com/rachel
Parents book open slots
Open Slots
Tomorrow 11am
Friday 3pm
Your availability, their booking—without the back-and-forth
Stop the endless text threads about finding a time. Set your availability, share your booking link, and let clients pick what works. Automatic reminders mean fewer no-shows. Rescheduling updates your calendar instantly.
- Set availability that blocks off personal time
- Shareable booking link for new and existing clients
- Automatic lesson reminders 24 hours before
- Easy rescheduling that updates your calendar instantly
January Invoices
5 invoices
$1,275
Total billed
Emma M.
Jan 15
$320
PaidJake W.
Jan 12
$240
PaidSophie C.
Jan 18
$400
PendingAlex T.
Jan 20
$315
SentQuick Invoice
Auto-fills from sessions
Invoices that send themselves, payments you can actually track
Did Mrs. Chen pay yet? Stop checking Venmo, PayPal, and your bank account. Tutorbase generates invoices from completed lessons, sends reminders automatically, and shows you exactly who owes what.
- Auto-generate invoices from completed lessons
- Payment reminders that chase so you don't have to
- Package tracking (10-lesson bundles, monthly subscriptions)
- Tax-ready expense tracking and income reports
January Income
32 sessions completed
$2,560
Gross earnings
Auto-calculated quarterly estimate
2026 YTD
$2,560
January only
See what you're really earning—not just what's coming in
Tutoring income isn't just what hits your bank account. Tutorbase tracks earnings by student, subject, and month. Log travel time and expenses. Come tax season, you know exactly what you made and what you can deduct.
- Track earnings per student and subject
- Log travel time and expenses per lesson
- Monthly income reports for tax planning
- See your true hourly rate after all costs
Sound familiar?
The questions that drain your time and energy—answered instantly, always.
Did Mrs. Chen pay for December yet?
When's my next lesson with Jake—is it Tuesday or Thursday?
How much do I actually owe in taxes this quarter?
Did I send Emma's parents the progress update?
Students
Mrs. Miller • 555-0123
Schedule
3 tutors available now
Billing
Millers renewed Jan 5
Payroll
$3,240 across 8 tutors
Tutorbase gives you the systems of a tutoring center without hiring admin staff.
All answers • One place • Zero digging
Success Story
How Rachel went from Sunday night invoicing to weekends off
5+
hours saved per week on admin
2x
faster invoice collection
I went from tutoring part-time to making more than my teaching job—but the admin was killing me. I was spending Sunday nights reconciling payments and sending invoices instead of prepping lessons. Now Tutorbase handles all of that. My clients think I'm way more professional, and I actually take weekends off.
One system for your entire tutoring business
Tutorbase replaces the patchwork of apps solo tutors cobble together—calendar here, invoices there, notes somewhere else. Everything lives in one place.
Built for tutors who work alone
Match the professionalism of tutoring centers without the overhead. Automated scheduling, invoicing, and client communication make you look bigger than you are.
Switching from another platform?
We make migration easy for solo tutors. See how Tutorbase compares.
Frequently asked questions
Common questions about Tutorbase for solo tutors.
Last updated: January 2026
Tutorbase is designed specifically for independent tutors who need scheduling, billing, and client management without the complexity of enterprise software. Unlike generic scheduling apps, Tutorbase understands tutoring workflows: lesson packages that deduct automatically, parent portals for progress updates, and invoicing that happens after each session. Solo tutors using Tutorbase report saving 5+ hours per week on admin tasks.
Ready to get your Sundays back?
Join thousands of tutoring businesses that have made the switch.