Tutoring Center Management Software
Run your multi-teacher operation without spreadsheet chaos
The operating system built for tutoring centers that want to grow without drowning in admin work.
Trusted by 500+ tutoring centers worldwide
Trusted by leading educators worldwide
Scheduling, billing, CRM, and payroll for tutoring centers
Everything flows together—students enroll, sessions get scheduled, packages deduct, teachers get paid.
Multi-subject students, qualified tutors, subject packages, and per-rate payroll
Four pillars, four colors, one connected system. See how Tutorbase handles your multi-teacher tutoring center.
Emma Miller
Grade 10 • Lincoln High
Assigned Tutors
Parent
Mrs. Miller
Latest Note
"Emma mastered quadratic equations today. Ready for polynomials next session."
Mr. Chen • Jan 15, 2026
One student, multiple tutors—finally organized
Emma Miller takes Math with Mr. Chen, SAT prep with Ms. Rodriguez, and English with Mr. Park. See all her progress in one profile. Track grades, test scores, and session notes across every subject. Mrs. Miller sees everything in her portal.
- Multi-subject enrollment per student
- Grade and test score tracking by subject
- Session notes visible to parents in portal
- Progress reports that show real improvement
Available Now
Dr. Lee
Physics
Ms. Kim
Chemistry
Three tutors, five students, zero conflicts
Your SAT specialist teaches Saturday mornings. Your math tutor does afternoons. Your newest hire is evenings only. When Mrs. Chen calls for Algebra help, you see instantly who's qualified AND available. Conflicts get caught before they happen.
- Subject-qualified tutor matching
- Teacher availability with subject filters
- Conflict detection across all bookings
- Room assignments with capacity limits
Miller Family
3 active packages
$2,800
Total value
Latest Invoice
$650
Math package (10 sessions)
Math package, SAT bundle, hourly English—all tracked
The Millers bought a 20-hour SAT prep package and a 10-session math package for Emma. When tutors mark attendance, the right package deducts automatically. Mrs. Miller sees balances in her portal. You stop counting.
- Subject-specific packages that track themselves
- Mixed billing (packages + hourly) per family
- Automatic deduction when lessons complete
- Low-balance alerts before packages expire
Weekly Payroll
Jan 13-19, 2026
$1,970
Total pending
Rate Summary
SAT specialist at $80, homework help at $45—calculated automatically
Your SAT tutors earn more than your general homework helpers. Part-timers get hourly; your star tutor gets a base plus bonuses. Payroll pulls from completed sessions, applies the right rate for each subject, and exports to your bank in one click.
- Per-subject pay rates
- Freelance, part-time, and full-time support
- Automatic calculation from completed lessons
- One-click bank export
Sound familiar?
The questions that drain your time and energy—answered instantly, always.
Emma takes Math, SAT, and English - who are all her tutors again?
Jake needs Algebra II help - which tutors can actually teach that?
Mrs. Miller called - how many SAT prep hours are left on their package?
David taught 12 sessions last week across 4 subjects - what do we owe him?
Students
Emma • Math, SAT, English
Scheduling
3 tutors available • Algebra II
Packages
Miller family • 14 SAT hrs left
Payroll
David • $3,240 this week
Tutorbase handles the complexity generic software can't.
All answers • One place • Zero digging
Success Story
How Mayland Academy doubled their students without adding admin staff
6+
hours saved per week
90%
reduction in billing errors
With 12 tutors teaching 8 different subjects at different rates, payroll used to be a Sunday nightmare. Now I click export and it's done. When a parent calls asking for Algebra help, I see instantly who's qualified and available. No more cross-referencing spreadsheets. We've doubled our student count without adding admin staff.
One system for schedules, payroll, and packages
Tutorbase centralizes scheduling, lesson packages, and payroll so growing centers can scale without adding more admin overhead.
Built for multi-teacher operations
Match tutors to subjects, track student progress by subject, and generate accurate invoices and payouts automatically.
Switching from another platform?
We make migration easy for tutoring centers. See how Tutorbase compares.
Frequently asked questions
Common questions about Tutorbase for tutoring centers.
Last updated: January 2026
Tutorbase is built specifically for multi-teacher operations. It handles subject-specific teacher matching, automatic payroll from completed lessons, and per-subject package tracking. When Sarah teaches SAT prep at $80/hr and Jake teaches homework help at $45/hr, payroll calculates correctly without spreadsheets.
Ready to grow without the spreadsheet chaos?
Join thousands of tutoring businesses that have made the switch.