Pearl vs SchoolTracs
Choosing between Pearl and SchoolTracs for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
Pearl
SchoolTracs
Independent comparison based on features, pricing, and user reviews
Quick Answer
Pearl vs SchoolTracs in 2026
Pearl and SchoolTracs are both tutoring management platforms with different strengths. Pearl excels at strong data analytics and reporting for district compliance, while SchoolTracs is stronger for strong feature set for general education centers (music, art, sports, language). Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of Pearl and SchoolTracs
What is Pearl?
Pearl (formerly Trilogy Mentors) is a tutor management platform focused on K-12 school districts, state education agencies, and large tutoring providers. Founded in 2016 and rebranded in 2021, Pearl emphasizes data reporting and compliance for institutional tutoring programs rather than independent tutoring businesses.
What is SchoolTracs?
SchoolTracs is an education center management platform founded in 2009 in Hong Kong. It serves tuition centers, music schools, and enrichment programs across Asia with scheduling, billing, and mobile app features. Known for its usage-based pricing and regional payment integrations.
TLDR (summary)
Pearl and SchoolTracs are both tutoring management platforms. Pearl is known for strong data analytics and reporting for district compliance, while SchoolTracs excels at strong feature set for general education centers (music, art, sports, language).
Pearl vs SchoolTracs: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where Pearl excels
Pearl has built its reputation on these core strengths.
Where SchoolTracs excels
SchoolTracs stands out in these key areas.
Where Each Falls Short
Common challenges users report with each platform.
Pearl limitations
Areas where Pearl users report challenges.
SchoolTracs limitations
Areas where SchoolTracs users report challenges.
Pricing Comparison
Compare Pearl and SchoolTracs pricing plans.
Pearl
- Enterprise pricing for districts
- Based on student volume
- Implementation support included
- Data hub access
SchoolTracs
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
Pricing information verified 2026-01-22. Always confirm current pricing directly with each provider.
What to consider when choosing between Pearl and SchoolTracs
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Package Billing is limited or unavailable in both
Common feedback from users evaluating both platforms
Lead Capture is limited or unavailable in both
Common feedback from users evaluating both platforms
Lead Pipeline is limited or unavailable in both
Common feedback from users evaluating both platforms
Neither offers whatsapp integration
Common feedback from users evaluating both platforms
Neither offers flat pricing that stays affordable as you scale
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both Pearl's strengths and SchoolTracs's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing Pearl and SchoolTracs, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither Pearl nor SchoolTracs fully addresses the challenge of package billing is limited or unavailable in both. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
SchoolTracs wins in more feature categories, but Pearl may be better for specific use cases.
Choose Pearl if
- You need strong data analytics and reporting for district compliance
- You prioritize built for k-12 institutional use cases
- You prioritize mobile app for tutors (ios and android)
Choose SchoolTracs if
- You need strong feature set for general education centers (music, art, sports, language)
- You prioritize competitive usage-based pricing starting at $40/month per branch
- You need excellent user reviews (4.6/5 stars from 447 reviews)
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between Pearl and SchoolTracs for your tutoring business.
SchoolTracs wins more feature categories in our comparison. Pearl excels at strong data analytics and reporting for district compliance, while SchoolTracs is stronger for strong feature set for general education centers (music, art, sports, language). Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
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Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 22, 2026
Pricing
poweredbypearl.com, https://www.schooltracs.com(verified January 22, 2026)
Migration Data
Based on actual customer migrations from Pearl & SchoolTracs to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.