SchoolTracs vs TutorCruncher
Choosing between SchoolTracs and TutorCruncher for your tutoring business? This 2026 comparison breaks down features, pricing, and real user experiences to help you decide.
SchoolTracs
TutorCruncher
Independent comparison based on features, pricing, and user reviews
Quick Answer
SchoolTracs vs TutorCruncher in 2026
SchoolTracs and TutorCruncher are both tutoring management platforms with different strengths. SchoolTracs excels at strong feature set for general education centers (music, art, sports, language), while TutorCruncher is stronger for powerful api for custom integrations (enterprise plan). Your choice depends on whether you prioritize scheduling flexibility, billing integration, or specific features for your tutoring business.
Based on feature comparison, pricing data, and verified user reviews
Overview of SchoolTracs and TutorCruncher
What is SchoolTracs?
SchoolTracs is an education center management platform founded in 2009 in Hong Kong. It serves tuition centers, music schools, and enrichment programs across Asia with scheduling, billing, and mobile app features. Known for its usage-based pricing and regional payment integrations.
What is TutorCruncher?
TutorCruncher is a tutoring business management platform founded in 2013, known for its API-first architecture and focus on serving larger tutoring agencies. It offers scheduling, billing, and CRM features with a technical approach to integrations.
TLDR (summary)
SchoolTracs and TutorCruncher are both tutoring management platforms. SchoolTracs is known for strong feature set for general education centers (music, art, sports, language), while TutorCruncher excels at powerful api for custom integrations (enterprise plan).
SchoolTracs vs TutorCruncher: Feature comparison
Compare features across key categories. Toggle 'Compare with Tutorbase' to see how a third option stacks up.
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Strengths & Weaknesses
An honest look at what each platform does well.
Where SchoolTracs excels
SchoolTracs has built its reputation on these core strengths.
Where Each Falls Short
Common challenges users report with each platform.
SchoolTracs limitations
Areas where SchoolTracs users report challenges.
Pricing Comparison
Compare SchoolTracs and TutorCruncher pricing plans.
SchoolTracs
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
- Unlimited employee accounts
- Daily backups
- All core features included
- Mobile app access
TutorCruncher
- Dashboard and client pipeline
- Activity feed
- Automatic payments via Stripe
- Lesson scheduling
- Highest card payment fees (3.85%)
- Limited customization
- All Pay as You Go features
- Customizable dashboard
- HTML email templates
- User and report exports
- No API access
- International cards +1.5% extra
- All Startup features
- API access
- Custom integrations
- Unlimited technical support
- Premium pricing
- Custom domain costs $100/month extra
Pricing information verified 2026-01-22. Always confirm current pricing directly with each provider.
What to consider when choosing between SchoolTracs and TutorCruncher
Both platforms have strengths, but there are some common challenges tutoring businesses face when choosing between these two options.
Both have limited lead capture capabilities
Common feedback from users evaluating both platforms
Both have limited lead pipeline capabilities
Common feedback from users evaluating both platforms
Neither offers whatsapp integration
Common feedback from users evaluating both platforms
Neither offers flat pricing that stays affordable as you scale
Common feedback from users evaluating both platforms
The question to ask: If you need capabilities that span both SchoolTracs's strengths and TutorCruncher's strengths, is there an option that bridges both?
Some businesses have found another approach
When comparing SchoolTracs and TutorCruncher, some tutoring businesses have also explored Tutorbase as an alternative that takes a different approach.
Why some businesses chose Tutorbase instead
Neither SchoolTracs nor TutorCruncher fully addresses the challenge of both have limited lead capture capabilities. Many tutoring businesses find themselves needing capabilities that sit between what these two solutions offer.
Tutorbase was built specifically for tutoring businesses that need both powerful scheduling and integrated billing in one platform. Instead of choosing between feature sets, Tutorbase combines the strengths of traditional tutoring software with modern CRM and communication tools.
How Tutorbase approaches things differently:
- Built-in CRM with visual lead pipeline
- Native WhatsApp integration for client communication
- Modern drag-and-drop scheduling interface
- Automatic lesson-to-invoice billing flow
Simple, transparent pricing
Free to use. 1% fee only when you invoice through Tutorbase.
No monthly subscription. No per-student fees. No hidden charges. If you invoice nothing, you pay nothing.
No pressure — just another option to evaluate in your research.
Explore all Tutorbase featuresMany tutoring businesses explore all their options before deciding — there's no rush
The Verdict
TutorCruncher wins in more feature categories, but SchoolTracs may be better for specific use cases.
Choose SchoolTracs if
- You need strong feature set for general education centers (music, art, sports, language)
- You prioritize competitive usage-based pricing starting at $40/month per branch
- You need excellent user reviews (4.6/5 stars from 447 reviews)
Choose TutorCruncher if
- You prioritize powerful api for custom integrations (enterprise plan)
- You prioritize comprehensive payroll with automatic tutor payouts
- You need good for agencies with technical staff
Tutorbase
A third option to explore
Consider Tutorbase if:
Frequently asked questions
Common questions about choosing between SchoolTracs and TutorCruncher for your tutoring business.
TutorCruncher wins more feature categories in our comparison. SchoolTracs excels at strong feature set for general education centers (music, art, sports, language), while TutorCruncher is stronger for powerful api for custom integrations (enterprise plan). Choose based on your priorities.
More comparisons
Explore other head-to-head comparisons for tutoring software.
Still deciding?
Sign up free and see which platform fits your workflow best.
Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 22, 2026
Pricing
www.schooltracs.com, https://tutorcruncher.com(verified January 22, 2026)
Migration Data
Based on actual customer migrations from SchoolTracs & TutorCruncher to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.