Tutorbase vs TutorCruncher: Complete 2026 comparison
Deciding between Tutorbase and TutorCruncher for your tutoring business? This comparison breaks down features, pricing, ease of use, and when each platform is the better choice. Both serve tutoring businesses, but they approach operations differently.
Quick Comparison (2026)
Tutorbase vs TutorCruncher: Tutorbase is better for growing tutoring businesses that need scheduling, billing, and CRM in one connected system. TutorCruncher works well for powerful api for custom integrations (enterprise plan), but lacks integrated CRM and WhatsApp. Choose Tutorbase for automation and growth; choose TutorCruncher if you prefer individual tools.
Tutorbase
TutorCruncher
Side-by-side comparison based on features, pricing, and user reviews
Overview of Tutorbase and TutorCruncher
What is Tutorbase?
Modern tutoring business management platform that connects scheduling, billing, CRM, and WhatsApp communication in one system. Built for growing tutoring businesses that want automation and efficiency.
What is TutorCruncher?
TutorCruncher is a tutoring business management platform founded in 2013, known for its API-first architecture and focus on serving larger tutoring agencies. It offers scheduling, billing, and CRM features with a technical approach to integrations.
TLDR (summary)
TutorCruncher excels at powerful api for custom integrations (enterprise plan). Tutorbase is the better choice if you need CRM, WhatsApp, and billing automation connected in one system. Tutorbase is free to use—try it to see which workflow fits better.
Key Differences: TutorCruncher vs Tutorbase
A direct comparison of the most important features for tutoring businesses.
CRM & Lead Management
Tutorbase
Built-in visual pipeline with automated follow-ups
TutorCruncher
Client pipeline exists but limited pipeline visualization and automation
Communication
Tutorbase
Native WhatsApp integration with 95%+ open rates
TutorCruncher
Email and SMS only
Billing Automation
Tutorbase
Lessons automatically trigger invoicing
TutorCruncher
Automated invoicing but users report issues with invoice adjustments
Pricing Model
Tutorbase
Free Core + 1% platform fee
TutorCruncher
$30/month + 3.85% card fees
Interface
Tutorbase
Modern drag-and-drop design
TutorCruncher
complex interface not designed for non-technical users
Summary: Tutorbase offers an all-in-one solution connecting scheduling, billing, CRM, and communication, while TutorCruncher focuses on individual features that may require additional tools for a complete workflow.
Tutorbase vs TutorCruncher: Feature-by-feature comparison
See exactly which features each platform supports
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Where Tutorbase excels
Tutorbase is built for tutoring businesses that want everything connected. Instead of managing separate tools, you get one system where each step flows into the next.
Where TutorCruncher excels
TutorCruncher has built its reputation on specific strengths. Here's what it does well.
Where Tutorbase falls short
No platform is perfect. Here's where Tutorbase may not be the best fit.
Pricing comparison
Compare pricing models and plans between Tutorbase and TutorCruncher
Tutorbase
Free platform, 1% when you invoice
- Free platform forever
- 1% only when you invoice
- Unlimited students & teachers
- No monthly subscription
Free until you invoice. Then just 1%. No monthly fees, no per-student charges.
TutorCruncher
Fixed monthly subscription fees
- Dashboard and client pipeline
- Activity feed
- Automatic payments via Stripe
- Lesson scheduling
- Highest card payment fees (3.85%)
- Limited customization
- All Pay as You Go features
- Customizable dashboard
- HTML email templates
- User and report exports
- No API access
- International cards +1.5% extra
- All Startup features
- API access
- Custom integrations
- Unlimited technical support
- Premium pricing
- Custom domain costs $100/month extra
Key pricing difference
Tutorbase is free to use with a 1% fee only when you invoice through the platform. No monthly subscription, no per-student fees. TutorCruncher typically charges monthly fees that you pay regardless of revenue. With Tutorbase, if you invoice nothing, you pay nothing.
Pricing information is collected from public sources and may not reflect current promotions or enterprise agreements. Always verify current pricing directly with each provider.
What users say
Real reviews from tutoring business owners who've used both platforms.
Tutorbase
“I've tried Teachworks and TutorCruncher before, but Tutorbase has been the easiest to use by far. Reliable, simple, and feels like it was actually made for tutoring centers.”
“Focuses on what actually matters: lesson scheduling, invoicing, and payroll—and does those things really well. The UI is clean, setup was fast, and everything just works.”
“Some smaller features from bigger platforms aren't there yet, but the core experience is way smoother and the team keeps shipping updates fast.”
TutorCruncher
“Way too complicated for what we needed. Spent 3 months just trying to get our team trained on basic operations.”
“The fees and Stripe Split payments system is very expensive and too slow to release funds - tutors are not happy waiting 7 working days to get paid.”
“The API is powerful if you have developers on staff. We built some great custom integrations.”
Reviews sourced from Capterra, G2, Trustpilot, and Reddit. Last verified January 2026.
How to migrate from TutorCruncher to Tutorbase
Switching from TutorCruncher to Tutorbase is straightforward. Most businesses complete the migration in 3-5 days with zero disruption to operations.
Export your data
Download your students, families, and lesson history from TutorCruncher. We provide step-by-step guides for every major platform.
Typical time: 5-10 minutes
Map and import
Upload your data files. Our importer maps fields like Student Name, Email, and Lesson History directly to Tutorbase's structure.
Typical time: 15-30 minutes
Configure settings
Set up your lesson types, pricing packages, cancellation policies, and communication preferences with our onboarding team.
Typical time: 1-2 hours
Go live
Run parallel for a week if you want extra peace of mind, then fully switch. Zero disruption to your operations.
Typical time: 30 minutes
Free migration support included with every plan
Our team helps you every step of the way—no extra cost
Start free with TutorbaseThe verdict
For tutoring businesses that want everything connected—scheduling, billing, CRM, communication—Tutorbase is the stronger choice. TutorCruncher serves well for powerful api for custom integrations (enterprise plan), but lacks the integrated workflows that growing businesses need. If you're comparing these two platforms, you're likely at a growth stage where Tutorbase's automation will provide more value.
Choose Tutorbase if...
- You want scheduling, billing, and CRM in one connected system
- WhatsApp communication is important for your market
- You're planning to grow beyond 5 tutors
- You want automated workflows to save time
- Modern, drag-and-drop interface matters to you
Choose TutorCruncher if...
- Powerful API for custom integrations (Enterprise plan) is your top priority
- You prefer managing separate specialized tools
- You're a solo tutor with basic needs
- More powerful API than most competitors
- Your current workflow already works well for you
Bottom line: Both platforms serve tutoring businesses with different strengths and trade-offs. The right choice depends on your specific business model, operational needs, and growth plans. We recommend trying demos of both to see which aligns better with your workflows.
Frequently asked questions
Is Tutorbase or TutorCruncher better for tutoring businesses?
Tutorbase is better for businesses wanting an all-in-one platform with CRM and WhatsApp. TutorCruncher suits those who prefer powerful api for custom integrations (enterprise plan). Consider your need for integrated workflows vs individual tools.
How does Tutorbase compare to TutorCruncher on features?
Both offer scheduling and billing. Tutorbase adds built-in CRM, WhatsApp integration, and automated workflows. TutorCruncher focuses on powerful api for custom integrations (enterprise plan). See the comparison table for detailed differences.
What does TutorCruncher cost compared to Tutorbase?
TutorCruncher starts at $30/month + 3.85% card fees. Tutorbase is free to use with a 1% fee only when you invoice. No monthly subscription, no per-student fees. TutorCruncher may charge monthly regardless of your revenue.
Can I switch from TutorCruncher to Tutorbase?
Yes. Export your data from TutorCruncher and import into Tutorbase. Our team provides free migration support. Most businesses complete the switch in 3-5 days without losing data.
Does Tutorbase have features TutorCruncher doesn't have?
Yes. Tutorbase includes built-in CRM with visual pipeline, WhatsApp integration for messaging, and automated billing workflows. These features aren't available in TutorCruncher.
Is TutorCruncher easier to use than Tutorbase?
Both are designed for tutoring businesses. Tutorbase has a modern interface built for drag-and-drop. TutorCruncher may have a steeper learning curve. Tutorbase is free to try—just sign up.
Which has better customer support: Tutorbase or TutorCruncher?
Tutorbase offers live chat, email, and onboarding calls. TutorCruncher provides email, chat, phone (Enterprise), knowledge-base. Response times: Tutorbase within hours, TutorCruncher Within 24 hours standard; priority support $10-120/month extra.
Should I use Tutorbase or TutorCruncher for a small tutoring business?
For solo tutors, TutorCruncher may suffice for basic needs. For businesses with 5+ tutors planning to grow, Tutorbase's integrated CRM and automation provide better value long-term.
What integrations does Tutorbase have vs TutorCruncher?
Tutorbase integrates with Stripe, WhatsApp, Google Calendar, and Zoom. TutorCruncher integrates with Stripe, GoCardless, Google Calendar. Key difference: Tutorbase has native WhatsApp.
Is Tutorbase worth the switch from TutorCruncher?
If you need integrated CRM, WhatsApp messaging, and automated workflows, yes. If TutorCruncher meets all your current needs and you don't plan to grow significantly, staying might be simpler.
Is TutorCruncher or Tutorbase better for tutoring in 2026?
TutorCruncher works well for powerful api for custom integrations (enterprise plan). Tutorbase is better if you want an all-in-one system where scheduling triggers billing automatically. Consider your business size, growth plans, and integration needs.
How long does it take to switch from TutorCruncher to Tutorbase?
Most businesses complete the switch in 3-5 days: export data (10 min), import (30 min), configure settings (1-2 hours), connect workflows (30 min). Our onboarding team guides you through each step.
Can I try Tutorbase before switching from TutorCruncher?
Yes. Tutorbase is free to use—no credit card required. Explore all features including CRM and WhatsApp. You only pay 1% when you invoice. Many users run both systems in parallel before fully switching.
What do users say about switching from TutorCruncher to Tutorbase?
Users cite improved workflow integration: faster billing, automated lead follow-ups, and better parent communication via WhatsApp. They appreciate having one system instead of multiple disconnected tools.
Does Tutorbase support the same features as TutorCruncher?
Yes, Tutorbase covers powerful api for custom integrations (enterprise plan) that TutorCruncher offers, plus adds CRM, WhatsApp, automated workflows, and teacher payouts. See the comparison table above for detailed feature-by-feature differences.
Compare other alternatives
See how Tutorbase compares to other tutoring management platforms
Ready to try Tutorbase?
Get started free—no credit card required. See why tutoring businesses are switching from TutorCruncher.
Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 19, 2026
Pricing
tutorcruncher.com/pricing/(verified January 19, 2026)
Migration Data
Based on actual customer migrations from TutorCruncher to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.