Tutorbase vs Appointy: Complete 2026 comparison
Deciding between Tutorbase and Appointy for your tutoring business? This comparison breaks down features, pricing, ease of use, and when each platform is the better choice. Both serve tutoring businesses, but they approach operations differently.
Quick Comparison (2026)
Tutorbase vs Appointy: Tutorbase is better for growing tutoring businesses that need scheduling, billing, and CRM in one connected system. Appointy works well for excellent distribution channels (reserve with google, facebook/instagram booking buttons), but lacks integrated CRM and WhatsApp. Choose Tutorbase for automation and growth; choose Appointy if you prefer individual tools.
Tutorbase
Appointy
Side-by-side comparison based on features, pricing, and user reviews
Overview of Tutorbase and Appointy
What is Tutorbase?
Modern tutoring business management platform that connects scheduling, billing, CRM, and WhatsApp communication in one system. Built for growing tutoring businesses that want automation and efficiency.
What is Appointy?
Web-based appointment scheduling software platform that helps small and medium-sized businesses automate appointment booking, streamline client management, staff scheduling, and marketing operations.
TLDR (summary)
Appointy excels at excellent distribution channels (reserve with google, facebook/instagram booking buttons). Tutorbase is the better choice if you need CRM, WhatsApp, and billing automation connected in one system. Tutorbase is free to use—try it to see which workflow fits better.
Key Differences: Appointy vs Tutorbase
A direct comparison of the most important features for tutoring businesses.
CRM & Lead Management
Tutorbase
Built-in visual pipeline with automated follow-ups
Appointy
No lead pipeline or kanban-style lead tracking
Communication
Tutorbase
Native WhatsApp integration with 95%+ open rates
Appointy
Email and SMS only
Billing Automation
Tutorbase
Lessons automatically trigger invoicing
Appointy
Focuses on pre-payment at booking rather than post-lesson automated invoicing
Pricing Model
Tutorbase
Free Core + 1% platform fee
Appointy
$0
Interface
Tutorbase
Modern drag-and-drop design
Appointy
Traditional interface
Summary: Tutorbase offers an all-in-one solution connecting scheduling, billing, CRM, and communication, while Appointy focuses on individual features that may require additional tools for a complete workflow.
Tutorbase vs Appointy: Feature-by-feature comparison
See exactly which features each platform supports
Comparison based on publicly available information and verified product documentation. Last updated January 2026.
Where Tutorbase excels
Tutorbase is built for tutoring businesses that want everything connected. Instead of managing separate tools, you get one system where each step flows into the next.
Where Appointy excels
Appointy has built its reputation on specific strengths. Here's what it does well.
Where Tutorbase falls short
No platform is perfect. Here's where Tutorbase may not be the best fit.
Where Appointy falls short
These are the common challenges Appointy users report.
Pricing comparison
Compare pricing models and plans between Tutorbase and Appointy
Tutorbase
Free platform, 1% when you invoice
- Free platform forever
- 1% only when you invoice
- Unlimited students & teachers
- No monthly subscription
Free until you invoice. Then just 1%. No monthly fees, no per-student charges.
Appointy
Fixed monthly subscription fees
- 100 appointments per month
- 1 staff member
- 1 location
- Unlimited services
- Limited to 100 appointments/month
- Single staff member only
- All FREE features
- Unlimited appointments (2000/day fair usage limit)
- Google bookings
- Live chat support
- Still limited to 1 staff, 1 location
- All GROWTH features
- Up to 5 staff members
- Staff login access
- Gift certificates
- Limited to 5 staff, 1 location
- Per-staff charges add up quickly
- All PROFESSIONAL features
- Multi-location support (2 locations)
- 5 staff per location
- SMS customization
- Additional locations at $29.99/month each
- Additional staff at $7.50/month each
Key pricing difference
Tutorbase is free to use with a 1% fee only when you invoice through the platform. No monthly subscription, no per-student fees. Appointy typically charges monthly fees that you pay regardless of revenue. With Tutorbase, if you invoice nothing, you pay nothing.
Pricing information is collected from public sources and may not reflect current promotions or enterprise agreements. Always verify current pricing directly with each provider.
What users say
Real reviews from tutoring business owners who've used both platforms.
Tutorbase
“I've tried Teachworks and TutorCruncher before, but Tutorbase has been the easiest to use by far. Reliable, simple, and feels like it was actually made for tutoring centers.”
“Focuses on what actually matters: lesson scheduling, invoicing, and payroll—and does those things really well. The UI is clean, setup was fast, and everything just works.”
“Some smaller features from bigger platforms aren't there yet, but the core experience is way smoother and the team keeps shipping updates fast.”
Appointy
“The downside about Appointy is its limited integration capabilities. Right now, we can only integrate with our Google calendar. It also does not have its inbuilt calendar.”
“I realized that it is a very rigid platform that cannot accommodate someone with spa facilities like sauna and hot tub bookings. It only works with booking with a human and not a facility.”
“My students' sessions always used to overlap earlier and there would be double bookings. Appointy has solved all of that and infact now it feels like I have more time than earlier.”
Reviews sourced from Capterra, G2, Trustpilot, and Reddit. Last verified January 2026.
How to migrate from Appointy to Tutorbase
Switching from Appointy to Tutorbase is straightforward. Most businesses complete the migration in 3-5 days with zero disruption to operations.
Export your data
Download your students, families, and lesson history from Appointy. We provide step-by-step guides for every major platform.
Typical time: 5-10 minutes
Map and import
Upload your data files. Our importer maps fields like Student Name, Email, and Lesson History directly to Tutorbase's structure.
Typical time: 15-30 minutes
Configure settings
Set up your lesson types, pricing packages, cancellation policies, and communication preferences with our onboarding team.
Typical time: 1-2 hours
Go live
Run parallel for a week if you want extra peace of mind, then fully switch. Zero disruption to your operations.
Typical time: 30 minutes
Free migration support included with every plan
Our team helps you every step of the way—no extra cost
Start free with TutorbaseThe verdict
For tutoring businesses that want everything connected—scheduling, billing, CRM, communication—Tutorbase is the stronger choice. Appointy serves well for excellent distribution channels (reserve with google, facebook/instagram booking buttons), but lacks the integrated workflows that growing businesses need. If you're comparing these two platforms, you're likely at a growth stage where Tutorbase's automation will provide more value.
Choose Tutorbase if...
- You want scheduling, billing, and CRM in one connected system
- WhatsApp communication is important for your market
- You're planning to grow beyond 5 tutors
- You want automated workflows to save time
- Modern, drag-and-drop interface matters to you
Choose Appointy if...
- Excellent distribution channels (Reserve with Google, Facebook/Instagram booking buttons) is your top priority
- You prefer managing separate specialized tools
- You're a solo tutor with basic needs
- Longer track record (18 years in market since 2007)
- Your current workflow already works well for you
Bottom line: Both platforms serve tutoring businesses with different strengths and trade-offs. The right choice depends on your specific business model, operational needs, and growth plans. We recommend trying demos of both to see which aligns better with your workflows.
Frequently asked questions
Is Tutorbase or Appointy better for tutoring businesses?
Tutorbase is better for businesses wanting an all-in-one platform with CRM and WhatsApp. Appointy suits those who prefer excellent distribution channels (reserve with google, facebook/instagram booking buttons). Consider your need for integrated workflows vs individual tools.
How does Tutorbase compare to Appointy on features?
Both offer scheduling and billing. Tutorbase adds built-in CRM, WhatsApp integration, and automated workflows. Appointy focuses on excellent distribution channels (reserve with google, facebook/instagram booking buttons). See the comparison table for detailed differences.
What does Appointy cost compared to Tutorbase?
Appointy starts at $0. Tutorbase is free to use with a 1% fee only when you invoice. No monthly subscription, no per-student fees. Appointy may charge monthly regardless of your revenue.
Can I switch from Appointy to Tutorbase?
Yes. Export your data from Appointy and import into Tutorbase. Our team provides free migration support. Most businesses complete the switch in 3-5 days without losing data.
Does Tutorbase have features Appointy doesn't have?
Yes. Tutorbase includes built-in CRM with visual pipeline, WhatsApp integration for messaging, and automated billing workflows. These features aren't available in Appointy.
Is Appointy easier to use than Tutorbase?
Both are designed for tutoring businesses. Tutorbase has a modern interface built for drag-and-drop. Appointy has its own interface style. Tutorbase is free to try—just sign up.
Which has better customer support: Tutorbase or Appointy?
Tutorbase offers live chat, email, and onboarding calls. Appointy provides phone, email, chat, knowledge-base. Response times: Tutorbase within hours, Appointy Average 5 hours, 40% of replies within 1 hour.
Should I use Tutorbase or Appointy for a small tutoring business?
For solo tutors, Appointy may suffice for basic needs. For businesses with 5+ tutors planning to grow, Tutorbase's integrated CRM and automation provide better value long-term.
What integrations does Tutorbase have vs Appointy?
Tutorbase integrates with Stripe, WhatsApp, Google Calendar, and Zoom. Appointy integrates with Stripe, Square, PayPal. Key difference: Tutorbase has native WhatsApp.
Is Tutorbase worth the switch from Appointy?
If you need integrated CRM, WhatsApp messaging, and automated workflows, yes. If Appointy meets all your current needs and you don't plan to grow significantly, staying might be simpler.
Is Appointy or Tutorbase better for tutoring in 2026?
Appointy works well for excellent distribution channels (reserve with google, facebook/instagram booking buttons). Tutorbase is better if you want an all-in-one system where scheduling triggers billing automatically. Consider your business size, growth plans, and integration needs.
How long does it take to switch from Appointy to Tutorbase?
Most businesses complete the switch in 3-5 days: export data (10 min), import (30 min), configure settings (1-2 hours), connect workflows (30 min). Our onboarding team guides you through each step.
Can I try Tutorbase before switching from Appointy?
Yes. Tutorbase is free to use—no credit card required. Explore all features including CRM and WhatsApp. You only pay 1% when you invoice. Many users run both systems in parallel before fully switching.
What do users say about switching from Appointy to Tutorbase?
Users cite improved workflow integration: faster billing, automated lead follow-ups, and better parent communication via WhatsApp. They appreciate having one system instead of multiple disconnected tools.
Does Tutorbase support the same features as Appointy?
Yes, Tutorbase covers excellent distribution channels (reserve with google, facebook/instagram booking buttons) that Appointy offers, plus adds CRM, WhatsApp, automated workflows, and teacher payouts. See the comparison table above for detailed feature-by-feature differences.
Compare other alternatives
See how Tutorbase compares to other tutoring management platforms
Ready to try Tutorbase?
Get started free—no credit card required. See why tutoring businesses are switching from Appointy.
Data Sources & Verification
Transparency matters. Here's where our data comes from:
Last Updated
January 10, 2026
Pricing
www.appointy.com/pricing(verified January 10, 2026)
Migration Data
Based on actual customer migrations from Appointy to Tutorbase
Found outdated info? We strive to keep our competitor data current. Email us at contact@tutorbase.com and we'll verify and update within 48 hours.